How To Create A New Email Folder In Outlook

Creating a new email folder helps users categorize emails. As a result, it helps manage and organize your workflow effectively. It provides a structured system for handling emails, ensuring that important messages don't get overlooked or lost in the clutter.

Besides, categorizing emails allows you to organize and distinguish them based on different criteria, such as projects, clients, priorities, or any custom categories you create. This visual representation helps you quickly identify and locate specific groups of emails. By assigning categories to emails, you can easily sort and filter them based on specific categories. This feature enables you to quickly find and view emails belonging to a particular category, optimizing your working efficiency and saving time.

This article will show you why and how to create a new email folder in Outlook.

Why do we need to create a new email folder in Outlook?

Firstly, creating email folders helps manage your workflow efficiently. By categorizing emails into different folders, you can prioritize and focus on specific tasks or projects. It allows you to separate and dedicate attention to different areas of your work, streamlining your workflow and reducing clutter in your main inbox.

Secondly, with email folders, you can quickly access and navigate to specific groups of emails. Instead of scrolling through a long list of emails in your main inbox, you can directly access the folder to see and manage those related messages. This saves time and improves overall efficiency.

Lastly, email folders can be useful for collaboration and sharing within your teams. You can create shared folders where multiple team members can access and contribute to emails related to a specific project or client. It promotes efficient information sharing and ensures everyone involved has access to relevant email communications.

How to create a new email folder in Outlook

Create a new folder

Step 1: Open your Outlook.

Step 2: Right-click Inbox and select New Folder.

Step 3: In the Name box, type a name for the folder and hit Enter.

Move email messages into a folder

Step 1: Select an email message.

Step 2: Drag and drop it into a folder.

How to create a subfolder in Outlook

Creating a subfolder of an existing folder in Outlook is quite easy. Follow these steps:

Step 1: Right-click on the existing folder which you want to create a new subfolder.

Step 2: Select Create new subfolder. A text box appears under the folder you’ve clicked on.

Step 3: Type the name of the folder, then hit Enter to save the subfolder.

How to add a folder to Favorites

To add a folder to Favorites, you can right-click on the folder. Then, click "Show in Favorites".

Otherwise, you can click the folder and drag it into Favorites.

Conclusion

Overall, by creating new email folders in Outlook, you can enhance organization, streamline workflow, improve collaboration, and maintain a well-structured email management system that aligns with your needs and preferences. Hopefully, with the brief instructions above, you can easily create a new email folder in Outlook.

Also read: How to schedule an email in Outlook