How To Create And Send A New Message With Outlook

In our increasingly digital world, effective communication is essential, and Outlook offers a massive platform for managing your emails efficiently. Whether you're a professional or just a beginner with Outlook, composing and sending an email with Outlook is an essential skill. This article will help you walk through the process of creating and sending a new message step by step. If you haven’t had an Outlook account yet, you should create one. Read How to create a new Outlook account for detailed instructions.

Now, let's explore the world of Outlook's messaging capabilities and unlock the full potential of this useful tool.

How to create a new message with Outlook

Step 1: Open Microsoft Outlook on your device.

Step 2: Create a New Outlook Message. 

To create a new email message with Outlook, click the New Email of the Microsoft Outlook Ribbon. The New Messages window will appear in the MS Outlook Message tab.

Note that the main part of the menu options located under the tab options is called the Ribbon.

Step 3: Fill out the information in the Header.

The email header information is the first thing you need to fill out in the New Messages box. There are several fields in the Header of an email:

• From: In this field, you input the sender’s email address. This field won't appear if Outlook is only connected to one email account.
• To: This field contains the recipient’s email address. You can enter more than one email address here.
• Cc: You can input additional email recipients here.
• Subject: Type your email's subject here; try to make it brief.

Step 4: Compose a new email message with Outlook.

Once you've done all the above steps for filling out the header information, you can compose an email by typing the content into the blank box.

Step 5: Format an email message

This step is optional. However, if you want to make your email message look more aesthetic and professional, you'd better format it before sending.

Outlook offers some basic formatting tools on the Ribbon tab, such as font, size, bold, italic, color, and so on.

Simply highlight the text you want to format. Then, select the formatting option that you want to apply to the text.

Step 6: Add file, link, or photo to email message.

Attach a File or Item to your email

You can easily attach a file or item to your message by following these steps: 

Method 1:

Click on the Message tab > select the Attach File icon or the Attach Item icon.

Method 2: 

Click on the Insert tab > select the Attach File icon or Outlook Item.

Then, select the item to be attached from your PC.

The item will appear below the Subject line.

Insert a link to your email

From the Insert tab choose the Link icon.

Place your mouse pointer in the email message where you want to add the link. Click the Link icon. The Insert Hyperlink box will appear:

Type the URL of the link in the Address field and click OK.

Add a photo to your email

From the Insert tab, choose the Pictures or Online Picture icons.

The Insert Picture dialog box will appear:

Place your mouse pointer in the email message > click the Picture icon > select the image.

Step 7: Once you've reviewed your email message carefully, click the Send button to send your message.

FAQs

Can I send emails to multiple recipients at once?

Yes, you can send emails to multiple recipients by separating their email addresses with a semicolon (;).

Otherwise, you can click the "To" button and select multiple contacts from your address book.

How do I send the email once I have composed it?

Once you have finished composing your email, you can send it by clicking the "Send" button in the top left corner of the new email window. Alternatively, you can use the Ctrl + Enter keyboard shortcut to send the email.

Can I schedule the email message in Outlook?

Yes, you surely can. If you complete composing an email but don’t want to send it immediately, you can schedule it for an appropriate sending time. Read this guide for detailed instructions: How to schedule an email in Outlook.

Final words

In conclusion, the instructions on how to create and send a new message with Outlook are quite straightforward. It allows you to communicate effectively and professionally via email. By following the steps outlined in this article, you can compose and send emails with ease, ensuring your messages reach their intended recipients promptly.