How To Schedule An Email In Outlook

Outlook is an electronic mail and contact organizer developed by Microsoft. It is primarily used for managing email, contacts, calendars, tasks, and notes. It is available as a desktop application for Windows, Mac OS, web application, and mobile apps (for both iOS and Android).

Along with email, Outlook also has several outstanding features such as an address book, calendar, to-do list, and journal. It supports various email protocols, including POP, IMAP, and Exchange. You can connect Outlook to other email services such as Gmail and Yahoo! Mail. Outlook is now widely used in both personal and professional settings, and is quite popular in office environments. It’s often used in conjunction with Microsoft Exchange Server to provide a centralized email and calendar system for employees.

Mastering some tips and techniques in Outlook will help you a lot in your work. One of the basic skills when using this software is to schedule an email in Outlook. Here is how to schedule an email in Outlook on different devices. Keep reading!

How to schedule an email in Outlook on your Windows PC

If you’re a Windows PC user, scheduling an email in Outlook is not complicated. Just follow these steps:

Step 1: Open Outlook on your device.

Step 2: After writing your email, open the Options tab.

Step 3: Select the "Delay Delivery" option on the right bottom of the screen.

Step 4: Put a tick on the checkbox next to the "Do not deliver before" option.

Step 5: Adjust the specific date and time when you want the email to be delivered. Then click "Close".

Step 6: Click "Send."

Your email is now saved in drafts until the scheduled time. It will be sent when you've scheduled it to.

How to schedule an email in Outlook on your Mac

Emails can be scheduled using Outlook on your Mac. However, if you use Gmail, iCloud, or Yahoo, you can not do that. Scheduling an email in Outlook for Mac is simple, just follow these steps:

Step 1: Open Outlook on your Mac and write your email.

Step 2: Click the arrow icon next to "Send" at the top-left corner of the screen.

Step 3: Click on "Send Later".

Step 4: Choose the specific time and date when you want this email to be sent.

Step 5: Click "Send."

The email will still be sent at the scheduled time even if Outlook isn't currently open on your Mac. Note that your Mac should be connected to the internet.

How to schedule an email in Outlook on your iPhone

It’s quite bad news for iPhone users because it isn't allowed to schedule an email in Outlook. However, you're totally able to do that with the help of other third-party apps such as Spark or Gmail. You should install one of these apps to schedule an email on your mobile device.

Step 1: Download and install Spark, the third-party app, from the App Store.

Step 2: Input your Outlook ID and password.

Step 3: Set up your account by following the instructions on the screen. Then write a new email.

Step 4: Select the airplane icon with a clock (the icon below).

Step 5: You can adjust the time by choosing between Later Today, This Evening, Tomorrow, or Tomorrow Eve option.

Step 6: Select Pick date to customize the specific date and time.

Step 7: Tap Set to complete the scheduling process.

How to schedule an email in Outlook on the Web browser

Outlook is also used in web browsers. It’s possible to schedule your email to be sent at a time you want. Here’s how to do that:

Step 1: Open a web browser, then go to Outlook.

Step 2: Write your email, then tap the arrow icon next to the Send button.

Step 3: Tap the "Send later" option.

Step 4: Adjust the date and time when you want the email to be sent.

Step 5: Select "Send."

FAQs

Can I cancel the scheduled email?

You can definitely cancel a scheduled email with several simple clicks. After scheduling your email, it will be stored in the Drafts folder. If you change your mind for some reason and want to send it immediately, you can head to the Drafts folder and click Cancel Send, then send it normally.

Can I recall an email in Outlook?

Recalling an email in Outlook is impossible; follow these steps:

Step 1: Open your Sent Items folder in Outlook.

Step 2: Double-click to open the email that you want to recall.

Step 3: Click the "Actions" option in the top menu.

Step 4: Select the "Recall This Message" from the drop-down menu.

Step 5: In the Recall This Message box, you can choose to remove unread copies of the message or to replace it with a new one.

If you select to replace the message, edit the message and then click "Send."

Step 6: Click "OK" to confirm.

The recall feature only works if the recipient hasn’t opened the email yet.

Conclusion

When you want to send an email to your partners at an appropriate time, scheduling an email in Outlook is the best solution. You can do that on almost all systems, from Windows PCs to Macbooks. However, not all systems support scheduling an email in Outlook. If you have Outlook on your iPhone, you need a third-party software to schedule emails.

Hopefully, with the information listed above, you learned how to schedule an email in Outlook regardless of different systems.

Read more: How to create a new Outlook account